A query letter can be the key to getting the attention of an agent or editor - people who can be instrumental in getting your work published. While a query letter should be brief, it should also be detailed and leave the reader eager to see your complete article or manuscript.

1

Make sure the letter is no longer than one page. It should be written in the format of a formal business letter, addressed to the specific editor who will read your query. If you don't know who that person is, call the company and ask.

2

Start the letter with a dynamite opening, perhaps even the lead from the article or book you intend to write. Make sure this paragraph will grab both the attention and the interest of the reader.

3

Expand on your idea in one or two paragraphs using clear language. Indicate the contents and structure of the piece and explain how it will be developed.

4

Give a brief summary of your qualifications for writing about the subject, especially if you've written about related topics before. Also mention if you are a published author.

5

End your letter by asking if you can send your entire article or manuscript for consideration. Thank the editor for her time and mention that you're looking forward to hearing from her at her earliest convenience.

6

Include relevant published clips, if applicable. The publication may request to see these.

7

Enclose a self-addressed stamped envelope so that the editor can return or respond to your query quickly and conveniently.

8

Write another query letter to another editor or publisher if your first attempt is rejected. Rejection is a familiar part of a writer's life, but persevering may eventually bring success.

Tips

If you're pitching an idea to a magazine, make sure the tone fits the magazine. Buy several issues and read them from cover to cover so you have a good grasp of what the publication is looking for.

Magazines are always interested in articles that are accompanied by pictures. If you have photos, let the editor know this fact, but don't send them with the query letter unless they are requested. Send copies, not originals.

You might want to offer a few different options on how the story could be written without getting too broad in your range of choices. A couple of options may work for the editor in case a single approach doesn't.

Avoid submitting the same idea to several publications simultaneously unless you inform everyone involved. Some publications won't read simultaneous submissions.